If you need to craft an employment verification letter or complete a verification of employment form on someone’s behalf, this article provides free, ready-to-use templates and forms available in Microsoft Word and Excel, PDF, and Google Docs formats. Learn what – and what not – to include in employment verification documents and find a customizable employee verification form to help streamline your operations.
Use this verification of past employment letter template to respond quickly to requests to verify employment so you can return to our current team and tasks. This template is designed as a formal business letter, and you can customize it with information relevant to each request and print on a company letterhead. Save a copy for future employment verification correspondence.
Download Verification of Past Employment Letter Template
This verification of past employment letter template is formatted like a formal business letter. Customize the template with the relevant information for each request and print on a company letterhead. Save a copy to reference and keep your future employment verification correspondence quick, clear, and concise.
Download Verification of Current Employment Letter Template
Use this verification of employment email template to craft a quick response to proof of employment requests. This email template is informal and designed to convey only the primary information necessary to satisfy verification of employment. Never include confidential or sensitive employee information via email and only confirm information that the requestor provides as fact.
Download Verification of Employment Email Template
This employee verification form helps you organize and facilitate the employment verification process. Use the form to request proof of employment, or keep an updated copy for each employee if you are responsible for verifying employment. The document is formatted to collect all of the pertinent information to confirm and streamline the work for other parties involved in proof of employment requests.
Download Employee Verification Form
Use this customizable online form to quickly input data, save, and send to verify proof of employment. Your employees will thank you for handling the requests promptly. Print and save a signed copy for your employee records and use company letterhead to send as a formal response for employment verification from banks or government agencies. Make sure you have the employee’s permission to include confidential information such as salary.
Download Printable Employee Verification Template
This employee verification template helps you facilitate the employment verification process with your manager or HR department. It is designed as a formal document, and you can use it to collaborate with your manager or point of contact so your request is honored in a timely fashion.
Download Employee Verification Letter Template
Employment verification letters confirm details about employment status, dates of employment, salary or wage information, and job details. The letter is a formal business document: Therefore, it is often created using company letterhead and signed and dated for authenticity. Creditors, landlords, banks, mortgage brokers, employers, and government agencies request verification letters, or ask the source to confirm information with an employment verification form.
The purpose of employment verification letters and forms varies based on the requestor. Financial institutions use verification of employment forms for credit applications and loans. Government agencies use them for visa applications or to approve benefits. All U.S. employers and employees complete a Form I-9, a type of employment authorization. HR recruiters request past employee verification letters to validate resumes and job applications. Some employment verification requests do not require formal letters, for example general background checks or job reference confirmation.
What Should You Include in Employment Verification Letters?
Always state the facts — do not use employment verification letters as professional or personal reference. In addition to addressing the specific information requested, always provide your contact information, including formal title and company details. Use a company letterhead to create formal employment verification letters if possible, and include a date and signature.
How Do You Request an Employment Verification Letter?
First, check with colleagues and the HR team to verify if there is an existing employment verification template or form. In some cases, the employee provides the form for you to complete. Employment verification systems and vendors can assist you with the process for a large number of job applicants. In some cases, a phone call will suffice to verify past employment information on an applicant’s resume or job application.
How Do You Confirm that an Employee’s Verification Letter Is Authentic?
When requesting verification of employment, look up the business entity on Google. Do the contact info and address match? Call the employer and verify the contact’s name, and connect with them via phone or email. Decide if you need to request specific documentation (like pay stubs) to confirm financial information. Background and credit checks provide additional verification of employment.
What Information Should You Include on the Employee Verification Form?
Every request is different: Sometimes the requestor asks to confirm specific details on the employment verification form. Review each request carefully to confirm what needs to be verified and stick to the facts. Here are some common types of employee information requested:
What if a Company Asks to Verify Confidential Information?
Get permission to provide confidential employee information (like salary) before submitting the employment verification form from the employee. When in doubt, it is best to leave out confidential information that the requester has not already received, courtesy of the employee. Make sure you know your company’s policy on providing sensitive information, such as reasons for termination.
Should Employees Write Verification of Employment Letters that Managers Sign Off?
Write the employment verification letter on behalf of the employee using the free templates provided in this article, or request assistance from your HR department. It is important to control the information you put in writing and authenticate with signatures because of privacy laws and potential legal liabilities.
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